Chebucto Community Net Society
Annual General Meeting for 2003
April 8, 2004

Minutes

Approved 14 April 2005

1. Call to order

   Meeting called to order by Chair Marilyn MacDonald

2. Minutes of the 2003 Annual General Meeting

   Moved by Reg Hody that the minutes be accepted as presented. Seconded by Hugh Conrad. Minutes are accepted.

3. Report from the Chair A report on Chebucto activities in the year 2003 was delivered by Marilyn MacDonald.

   Covered:

   • Dickens ["Best of times, worst of times"].
   • Tenth anniversary message from David Truman.
   • Technical problems.
   • Inner City Project.
   • Volunteerism Initiative.
   • WiFi.

4. Reports from Committee Chairs
   • Policy Committee

     Delivered by committee chair Andrew Wright.

     Covered:

     • Virus/worm problems.
     • PIPEDA compliance.
     • Appointment of Privacy Officer, Bill Matheson privacy@chebucto.ns.ca

   • Internal Committee

     Delivered by committee chair Reg Hody.

     Covered:

     • Promotion on involvement with the community.
     • Structure and origins of the Internal committee.
     • Relations with organizational account holders.
     • Membership, communications with Dal.

   • Technical Committee

     Delivered by committee chair Ed Dyer.

     Covered:

     • Dickens ["Best of times, worst of times"].
     • Downtime issues (construction, hardware failures, Hurricane Juan, power failures).
     • Replacement of main server.
     • Upgrades to spam and virus filtering system.
     • Database server.
     • Caching proxy server.
     • Increased 56K dial-in lines.

5. Financial Report

   Delivered by Treasurer Bernie Hart.

   Covered:

   • Written report.
   • Record income from increase in Chebucto Plus and Neighbourhood accounts.
   • Increased expenditures due to extra hired technical staff and hardware expenses.

6. Election of directors for 2004-2005

   Ed Dyer assumed the Chair position at the request of Marilyn MacDonald.

   John McKay chaired the nomination committee for the 2004-2005 Board nominations.

   Six positions were open. The slate proposed by the nominating committee consisted of: Mark Alberstat, Reg Hody, Bernie Hart, Marilyn MacDonald, Tanya Moxley and Tom Daly.

   Moved by Hugh Conrad that nominations are closed.
   Seconded by Thérèse Macintosh. Motion carried.

   The directors nominated were acclaimed. Marilyn MacDonald returned to the Chair.

7. Appointment of the auditor

   Moved by Tom Daly that the Board appoint an auditor for the 2004 fiscal year.
   Seconded by Ruth Bailey. Motion carried.

8. Other business

9. Recognition of volunteers

   Certificates of recognition were awarded to Mark Alberstat for work in promotion and his service in the Internal committee, Ed Dyer for work on the Technical committee and Chris Wood for his work on the Technical committee, in the Chebucto office and at Chebucto activities.

10. Adjournment

    Moved by Bill Matheson that the meeting be adjourned. So declared.